Access control: Managing users

User management page

This page is accessed via Admin > Users & Groups in the main menu. The page lists all users, both local and external.

User management operations available to Administrators are the following:

• Create new user accounts.
• Edit existing user accounts.
• While editing a user account, change a user's password.
• Delete existing user accounts.
• While deleting an existing user, transfer their shared assets to another user.

Deleting a user and transferring their shared assets

When deleting a user who has shared assets, admins are able to transfer these to an eligible user. Shared assets are visualisations, widgets, queries, custom actions or alerts which have been shared with at least one other user. Eligible users, are all admins and users who share the same access right group(s) as the to-be-deleted user.

Below, useful information on the characteristics of each asset and their sharing options can be found:

• Visualisations

  • A visualisation can be shared to all the users who have access to the datasource. The owner of a visualisation is able to set the access rights for each user who has access to the visualisation. A visualisation is considered a shared asset when it's shared with at least one user.

  • Widgets: If a visualisation has a widget, even if the visualisation is not shared, when the widget is transferred to a user, so is the visualisation.

  • Visualisation folders cannot be shared explicitly with users but they are transferred when they include a shared visualisation which is handed over. ( note this does not appear in the number of shared assets which is shown in the deletion modal )

• Alerts, Custom Actions and Queries

  • These are shared according to group access rights.

Creating a local user

You can create new users by clicking the Create a user button in the "users" tab of the "users & groups" page.

Email and Username fields can be used as login credentials and must therefor be unique.

See Assigning users to groups for details about Built-in group and Custom groups.

Editing a user

You can edit a user by clicking on the Pencil icon at the end of the user's row in the list of all users.

Email and Username fields can be used as login credentials and must therefor be unique.

To change a user's password, click the Change password button.

See Assigning users to groups for details about Built-in group and Custom groups.

Assigning users to groups

You can assign users to groups. A user must be assigned to at least one group in order to have access to Linkurious Enterprise:

• At most 1 built-in group (see Managing groups / Built-in groups rights for their respective access-rights)
• Any number of custom groups (see Managing groups for managing your custom groups)

Group assignment can be done when creating or editing a user.

Assigning users to groups can be automated if you are using external authentication, using group mapping.